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Rollin Township Board

Click here for Board Member names and contact information.

The Township Board Meetings are held on the second Wednesday of the month.



Rollin Township Board Meeting March 8th, 2017


The Rollin Township Board met on March 8th, 2017 at 7 p.m. at the township hall; 730 Manitou Rd., Manitou Beach, MI.

The board meets on the second Wednesday of the month. The April meeting will be on the 12th.

Unapproved TB Minutes of 03.08.17


Special Rollin Township Board Meeting February 14th, 2017


The Rollin Township Board met on Febraury 14th, 2017 at 4 p.m. at the township hall 730 Manitou Rd., Manitou Beach, MI.

TB Minutes of 02.14.17


Rollin Township Board Meeting February 8th, 2017


The Rollin Township Board met on Febraury 8th, 2017 at 7 p.m. at the township hall 730 Manitou Rd., Manitou Beach, MI.

TB Minutes of 02.08.17


Rollin Township Board Meeting * January 11, 2017


The Rollin Township Board met on January 11, 2017 at 7 p.m. at the township hall 730 Manitou Rd., Manitou Beach, MI.

Click here for the January 11th Meeting Agenda (subject to change).



2016-2017 Rollin Township Budget


The Rollin Township Special Budget Meeting was held on March 29, 2016 at 5:00 PM at the township hall. A copy of the proposed budget is at the link below. Purpose of meeting was to present, discuss and adopt the final 2016-17 budget, to discuss and take action on methods to increase revenue, approve disbursements for interfund transfers (Due To and Due From Accounts) and to pass salary resolutions and any other required financial actions.

Click here for the 2016-2017 Proposed Budget

Adopted 2016-2017 Rollin Township Budget.



Check below for minutes of previous board meetings.



Approved Township Board Meeting and Hearing Minutes

Beginning with the minutes of the August 12, 2009 Board Meeting, the format used for files is ".pdf". The Free Adobe Reader must be installed on your computer to view ".pdf" files included on this page. They are blue, underlined links . If you do not already have Adobe Reader, download it by: Clicking here.

Click below for the approved Township Board Meeting minutes.


TB Minutes.1.11.17

TB Minutes.12.14.16

TB Minutes.11.16.16

TB Minutes.10.12.16

TB Minutes.9.14.16

TB Minutes.8.10.16

TB Minutes.7.13.16

TB Minutes.6.8.16

TB Minutes.5.11.16

TB Minutes.4.13.16

2016-2017 Budget Hearing Minutes

Special Meeting TB Minutes.3.9.16

TB Minutes.3.9.16

TB Minutes.2.10.16

TB Minutes.1.13.16

TB Minutes. 12.9.15

TB Minutes. 11.11.15

TB Minutes.10.14.15

TB Special Board Meeting with Attachment.9.29.15

TB Minutes.9.9.15

TB Minutes.8.12.15

TB Minutes.7.20.15

TB Minutes.6.10.15

TB Minutes.5.13.15

TB Minutes.4.8.15

TB Special Meeting Minutes.4.3.15

TB Special Meeting Minutes.4.3.15

2015-2016 Budget Hearing Minutes.3.27.15

TB Minutes.3.11.15

TB Minutes.2.11.15

TB Minutes.1.14.15

TB Minutes.12.10.14

TB Minutes.11.12.14

TB Minutes.11.3.14- Special Meeting

TB Minutes.10.8.14

TB Minutes.9.26.14 - Special Meeting

TB Minutes.9.10.14

TB Minutes.9.5.14 - Special Meeting

8.20.14 Special Mtg. (Closed session.)

TB Minutes.8.13.14

8.6.14 Special Mtg. (Closed session.)

7.23.14 Special Mtg. (Closed session.)

TB Minutes.7.9.14

TB Minutes.6.11.14

TB Minutes.5.14.14.revised.pdf

TB Minutes.5.14.14.pdf

TB Minutes.4.9.14.pdf

TB Budget Hearing Minutes.3.27.14.pdf

Supervisor's Notes.2014-2015 Budget.

2014-2015 Approved Budget.

Truth in Taxation Statement 2014-2015.pdf

TB Minutes.3.12.14.pdf(Revised 4.9.14)

TB Special Mtg.Cemeteries.2.26.14.pdf

TB Minutes.2.12.14.pdf

TB Special Road Commission Mtg.Report.1.13.14.pdf

Amended TB Minutes.1.8.14.pdf

TB Minutes.12.11.13.(amended).pdf

TB Minutes.11.13.13.pdf

TB Minutes.Special Mtg.11.4.13.pdf

TB Minutes.10.9.13.pdf

TB Minutes.9.11.13.pdf

TB FireBoard Finance Resolution.8.14.13.pdf

TB Minutes.8.14.13.pdf

TB Minutes.7.10.13.pdf

TB Minutes.6.12.13.pdf

TB Special Meeting Minutes.6.4.13.pdf

TB Minutes.5.8.13.pdf

TB Minutes.4.10.13.pdf

TB Minutes.4.9.13.pdf

TB Minutes.3.28.13.pdf

TB Minutes.3.13.13.pdf

TB Minutes.2.13.13.pdf

TB Minutes.1.9.13.pdf

SpecialMtg/Road Comm. Minutes.1.8.13.pdf

TB Minutes.12.12.12.pdf

Special Meeting.TB Minutes.11.20.12.pdf

TB Minutes.11.14.12.pdf

TB Minutes.10.10.12.pdf

Round Lake Assessment Hearing Minutes.9.29.12.pdf

TB Minutes.9.12.12.pdf

TB Special Meeting Minutes.8.25.12.pdf

TB Minutes.8.8.12.pdf

TB Minutes.7.11.12.pdf

TB Minutes.Round Lake Milfoil Meeting.6.20.12.pdf

TB Minutes.6.13.12.pdf

TB Minutes.5.9.12.pdf

TB Minutes.5.7.12.pdf

TB Minutes.4.11.12.pdf

TB Budget Hearing Minutes.3.29.12.pdf

TB Budget 2012-2013.pdf

TB Minutes.3.14.12.pdf

TB Minutes.2.8.12.pdf

TB Minutes.1.11.12.pdf

TB Minutes.12.14.11.pdf

TB Minutes.11.9.11.pdf

TB Minutes.10.12.11.pdf

TB Minutes.9.14.11.pdf

TB Minutes.8.10.11.pdf

RollinWoodstock.Savin.meeting7.20.11.pdf

TB Minutes.7.13.11.pdf

TB Minutes.6.8.11.pdf

TB Minutes.5.19.11.pdf

TB Minutes.5.11.11.pdf

TB Minutes.4.13.11.pdf

TB Minutes.3.9.11.pdf

TB Minutes.2.9.11.pdf

TB Minutes.1.12.11.pdf

Civil Infractions Hearing 1.12.11.pdf

TB Minutes.12.8.10.pdf

TB Minutes.11.10.10.pdf

TB Minutes.10.13.10.pdf

TB Minutes.9.8.10.pdf

TB Minutes.8.12.10.pdf

TB Minutes.7.14.10.pdf

TB Minutes.6.9.10.pdf

TB Minutes.5.12.10.pdf

TB Minutes.4.14.10.pdf

TB Minutes.3.10.10.pdf

TB Minutes.2.10.10.pdf

TB Minutes.1.13.10.pdf

TB Minutes.12.9.09.pdf

TB Minutes.11.11.09.pdf

TB Minutes.10.14.09.pdf

TB Minutes.9.9.09.pdf.

TB Minutes.8.12.09.pdf.



Minutes of previous Township Board Meetings (ending with July 8, 2009) are listed below in reverse chronological order. The February 13, 2008 meeting is the first meeting posted, so the minutes for it will be the last ones on this page.


July 8, 2009


     Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Jenkins motioned to accept the agenda as presented. All aye, motion carried. Motion by McGrath, support by Wilson to accept the minutes of the June 10, 2009 meeting as presented.  All aye, motion carried.  Motion by Willett, support by McGrath to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried. Correspondence was read from the Township supervisor regarding the seawall on Peach Tree Court.  Citizen’s comments were heard regarding the Peach Tree Court access.  It was mentioned that the DEQ has warned that few seawall permits will be issued.  

     
COMMITTEE REPORTS


There were four appeals, 3 granted with compromise, and one as presented.  Assessor reports July Board of Review will be July 21, 2009 for the correction of errors to the roll.  Building Inspector reports 16 inspections.  Electrical Inspector reports 6 inspections.  Fire Board reports the new ambulance will be here in mid July.  A grant of $493000 has been received, requiring a 10% local match to purchase a training trailer.  The audit has been completed.  Rollin Township is charged with 13 calls for the month of May. Posey Lake drain board met June 24th to tie up loose ends and prepare documents for the bid process.  Plans are to begin the drain work immediately after crops are harvested.  Park reports tables are finished, and the driveway has been repaired.  McGrath suggests trimming trees and brush at the west side of the driveway.  Motion by Wilson, support by Willett to allow Grubb to brush hog and trim bushes at the park and brush hog the park at a cost not to exceed $500.00. Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried. Transfer station reports that cleanup should be continued on a monthly basis.  Zoning Enforcement reports 7 sites, 4 footer inspections, and 2 post-hole verifications were made. Website reports 5583 hits for June; a link was added for the weevil project.  Motion by Wilson, support by McGrath to accept the consent agenda as presented.  All aye, motion carried.  


OLD BUSINESS


Dam at Devils Lake no report. 
Motion by Wilson, support by Willett that the bridge on Manitou Road be taken off the table.  All aye, motion carried. The county has approved a three-year payment schedule and the construction company is requesting a 12-week lead for the order.  Jenkins recommends going forward with the bridge repair.  Motion by Wilson, support by McGrath to accept the bid to replace the bridge on Manitou Road with payments spread over three years.  If it is not feasible to complete the bridge this year, it should be postponed until next spring.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Willett, support by McGrath to take Peach Tree Court seawall off the table for discussion.  McGrath questioned the letter sent by Jenkins to the property owners prior to the meeting. He feels it should be mentioned that granting permission to install the seawall does not give ownership of the access to the residents.  Wilson would like to add that in the event that the seawall becomes in disrepair due to weather, ice, or other cause, the residents of Peach Tree Court will remove and clean up the mess.
Motion by McGrath, support by Wilson to allow the supervisor to formulate rules for the park and get bids for the signs. Signs needed include: Closed Dusk to dawn, 10 mph, no household trash, park rules, and handicap parking. All aye, motion carried.

NEW BUSINESS


A request has been made to rescind the increase for hearing an appeal.  Tim Miller feels that the fee is too high.  An appeal only benefits the person applying.  Motion by McGrath, support by Gust to deny the request to reduce the appeal fee. All aye, motion carried. 
Jenkins will look into the enforceability of an ordinance on road ends.     
The swamp on the west side of Horton Beach is high and we have received several complaints.  The drain is maintained by the road commission and they will make an effort to open the pipe up for more water to escape. 
Jenkins recommends going forward with Municipal Civil Infractions, and will be getting with the attorney to start the process.  Motion by Wilson, support by Willett, that the MCI ordinance be drawn up by the attorney.  Four aye, one nay.  Motion carried.
Motion by Willett, support by Wilson to accept the bid from Grubb to repair the driveways in Greens Lakeside cemetery.  Wilson – yes, Willett –yes, McGrath –yes, Gust – yes, Jenkins – yes.  Motion carried
Motion by Wilson, support by McGrath to allow payment of utility bills as they are received to avoid late charges. Wilson – yes, McGrath – yes, Willett – yes, Gust- yes, and Jenkins – yes.  Motion carried.
Board Comments were heard regarding weevils planted June 25 in Round Lake.  It is planned to have Lakeshore Environmental return late in July and again in August to check on the progress of the weevils.  Assessment bills will be going out in August.  Data from the Devils and Round Lakes surveys is being compiled.  Wilson has received a call on a vegetable stand selling baked goods on Cherry Point.  Public comments were heard regarding truck traffic on Burton Road, and wondering when the brine will be applied. The chloride will be applied about the third week of July.  Jenkins advised the vegetable stand is on a temporary basis pending issuance of a conditional use permit. A question was asked why road ends being used for docks and boats are not a violation of the funneling ordinance.  The civil infractions can not go back to things that have existed in the past.  Woerner Road violation is in process.  Hawkins would like a letter sent to the D&RL fireworks Association thanking them for the display.
Motion by Wilson, support by McGrath to adjourn at 8:40 pm.  All aye, motion carried.      

Sharon M. Gust
Rollin Township Clerk



June 10, 2009


       Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by Wilson, support by McGrath to accept the agenda as presented.  Motion by McGrath, support by Willett to accept the minutes of the May 12, 2009 meeting as presented.  All aye, motion carried.  Motion by Wilson, support by Willett to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried. Road Commissioner Don Isley was present.  Attorney Schaedler was present to discuss Municipal Civil Infractions.  He presented strategy on enforcement actions, beginning with personal contact and escalating through several steps, the last being court action if the other steps have failed. Rollin Township has all of the elements necessary to institute a municipal civil infractions ordinance. Wilson stated he is not as interested in collecting money as much as bringing individuals into compliance with the ordinance. An enforcement procedure needs to be developed. Correspondence was read from the Dept. of Agriculture regarding the heifers at Pawson’s farm, a note from the zoning officer regarding appeal fees, a request from residents on Horton Drive regarding a plugged drain, signs for the boat launch on Round Lake, and a letter of resignation from Guy Wilson. Citizens comments were heard regarding the requested re-zoning of Geneva Hwy.   

     
COMMITTEE REPORTS
There was one appeal on Round Lake Hwy, granted with a compromise.  Assessor reports July Board of Review will be held on July 21, 2009 for the correction of errors to the roll.  Building Inspector reports 10 inspections. Electrical Inspector reports 13 inspections and 1 contractor registration. Fire Board reports computer students from Addison High school are designing a website for the Fire Dept.  Rollin Township is charged with 17 calls for the month of March, and 14 calls for April.  Posey Lake drain board did not meet.  Park reports tables have been installed and a porta john has been placed. Planning Commission reports sub committee is going over the zoning book and the right to farm act, etc. and discussed the no parking signs at Sandy Beach Road. Transfer station is doing well and will be closed on July 4, 2009.  A letter will be sent to Guy Wilson to thank him for his time. Zoning enforcement announced permits will now be needed for any roof work. Website reports 4671 hits for May.  Motion by Wilson, support by McGrath to accept the consent agenda as presented.  All aye, motion carried. 

 
OLD BUSINESS
Dam at Devils Lake no report.  Bridge on Manitou Road will be left on the table until July.
Motion by Wilson, support by McGrath to allow Grubb to repair the park driveway at a cost not to exceed $1050.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.


NEW BUSINESS
Motion by McGrath, support by Gust to approve the re-zoning of 10 lots on Geneva Hwy from C-1, Commercial to R-1, Residential as recommended by Lenawee Co. Planning Commission and Region 2 Planning Commission.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes. Motion carried.
Motion by Willett, support by Gust to approve the land division on Rome Road for Taft, parcel number RLO-123-1300-00 as presented.  This will result in a 5-acre parcel with several outbuildings, and leaving a 75 acre tillable parcel.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
A petition was presented to the Board requesting that Hallenbeck Hwy be re-named North and South Hallenbeck Hwy to help alleviate confusion regarding some addresses.  Motion by Wilson, support by McGrath to forward the petition request for changing the names on Hallenbeck Hwy to the Road commission with a recommendation that they approve the requested change.  All aye, motion carried. 
Motion by Willett, support by Gust to fund the revolving fund for the purpose of treating the milfoil in Round Lake.  This is not to exceed $75,000 and will be funded with the savings account. Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Wilson, support by Willett to approve the replacement of a failed culvert on Raymond Road at a cost of $3700.  Wilson – yes, McGrath – yes, Willett –yes, Gust – yes, and Jenkins – yes, Motion carried.
A new seawall has been installed above the high water mark on Devils Lake on township property at Peach Tree Court, and a new cap was placed at the other end of Peach Tree on Round Lake.  Jenkins feels the township should have been notified prior to the installation.  Residents on Peach Tree court paid for this improvement. Residents were present to explain that they have maintained the access at their cost for the past several years.  They were unaware any permit would be needed.  Jenkins stated that any construction should be discussed with the zoning officer before projects are started.  Olis Burch feels that the sea wall should not be permitted.  Motion by Wilson, support by Willett to table the discussion on Peach tree right of way until July.  All aye, motion carried. 
It has come to the attention of the board that at least one of the new entry keys has been duplicated.  The locks must be re-keyed to secure the township hall.  The keys are marked “Do not duplicate” and should not be duplicated.  Motion by Gust, support by McGrath to allow the re-keying of the entry locks at the Township Hall at a cost not to exceed $300.  Wilson – yes, McGrath –yes, Willett – yes, Gust – yes, and Jenkins - yes.  Motion carried.
Jenkins commented on the recent thefts from cars, boats and homes in the lake area.  Each vehicle that has been entered was unlocked.  Jenkins recommends locking your cars, boats, and homes. 
Motion by Wilson, support by McGrath to allow the Posey Lake Home Owners Association to use the Township Hall on Saturday, June 13, 2009 at 11 am.  All aye, motion carried.
Motion by McGrath, support by Willett to allow the Lakes Preservation League to use the park on August 22, 2009.  All aye, motion carried.
Motion by Gust, support by Willett to allow the men’s club to use the park on July 4, 2009 for their annual car show.  All aye, motion carried.
Township ordinance allows the payment of members of sub committees. Motion by McGrath, support by Gust to allow payment of sub-committee members to the Planning Commission at the regular rate of pay.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Board Comments were heard regarding the siren at the park not going off during the tornado warning this week. Public comments were heard regarding the planting of the weevils just before a weekend.  Questions were heard regarding violations of ordinance and how they are being handled, especially a violation on Woerner Road.  This violation is going forward to court.  Farmers market has eight vendors committed at this time.  Peach tree residents questioned the backfilling of the seawall.     
Motion by Wilson, support by McGrath to adjourn the meeting at 9:15 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk



May 12, 2009


      Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Agenda will be amended to include a request to use the hall in June.  Motion by Wilson, support by Willett to accept the agenda as amended.  All aye, motion carried.  Motion by McGrath, support by Wilson to accept the minutes of the April 8, 2009 meeting as presented.  All aye, motion carried.  Motion by Wilson, support by McGrath to approve the minutes of the April 11, 2009 special meeting as presented.  All aye, motion carried.  Motion by Wilson, support by McGrath to accept the minutes of the May 2, 2009 assessment hearing as presented.  All aye, motion carried. Motion by Wilson, support by McGrath to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Bob Lewis from the Lenawee County Road Commission was present to discuss the options for the bridge on Manitou Road.  The load rating was reduced to 8 tons due to a failing deck.  This bridge is on the critical bridge list, and is presently rated at 7th from the bottom. An alternative is to use a deck, curb and rail package using existing headwalls.  This will result in a 28 ft. wide bridge including shoulders.  The cost will be considerably less expensive and be rated for 152 tons at a cost of $203803.  The life expectancy for this type of structure is guaranteed for 50 years.  This repair will require closing the road for approx 2 weeks. Motion by Wilson, support by Gust to table the discussion until June.  All aye, motion carried. Revenue Sharing is down 22 ½ % for Jan and Feb.  The governor has signed an executive order to reduce the revenue sharing by an additional 4.8% this year.  Correspondence was read from DEQ regarding a seawall, and the Dept. of Agriculture regarding the heifers at Pawson’s farm. Ms. Appling, from Posey Lake, informed the board of a fun run/walk scheduled around Posey Lake the morning of July 4th. 

COMMITTEE REPORTS
There were two appeals, granted with compromise.  Assessor reports working on the assessment district.  Building Inspector reports 13 inspections. Electrical Inspector reports 9 inspections. Fire Board did not meet in April.  P/L drain board had no meeting.  Park has been cleaned up for the spring, the boards will be put on the tables.  Planning Commission is working on the wind generator ordinance, and a sub-committee has been formed to study the Zoning Enabling Act. Zoning enforcement reports 7 site reviews, 3 footer verifications, and 1 posthole verification.  Website reports 4424 hits for April, down from March.  Motion by Wilson, support by McGrath to accept the consent agenda.  All aye, motion carried.

OLD BUSINESS
Jenkins met with the drain commission regarding the dam at Devils Lake, and the expenses that will be reimbursed. Jenkins stated that the township would pay for the current year and one historical year. The township will not accept an assessment district, but would consider a contract with the drain commission. If there will be major repairs the township will ask for help from the county revolving fund.  
Motion by Gust, support by McGrath to certify the assessment roll for the treatment of Eurasian water milfoil on Round Lake.  Willett does not agree with the assessment of Allen property. Objections were reviewed. Wilson - yes, McGrath - yes, Willett – yes, Gust – yes, and Jenkins - yes.  Motion carried. A Resolution has been passed to certify the assessment district. 
Three board members approved additional lock work on Thursday April 16, 2009 and the board needs to approve this additional work.  Motion by McGrath, support by Wilson to approve an addition to the lock work approved on April 8, 2009 by Master Locksmiths of Jackson to replace the lock on the storage closet.  Wilson – yes, McGrath – yes; Willett – yes; Gust – no; and Jenkins - yes.  Motion carried.
Round Lake Estates is requesting their bond debt for Rollin Woodstock Sewer be lowered to 39 units.  When a treatment plant is built a certain amount of capacity is reserved by the owners of the property. Cost of lift stations and improvements of plant are included in that cost. Round Lake Estates has reserved 103 units of capacity with permits they have purchased. Motion by Wilson, support by Gust to continue charging 103 units for bond debt to Round Lake Estates. Mr. Nelson states that he is paying more than he can afford. Willett feels that they are over charged.  Wilson - yes, McGrath - yes, Willett - no, Gust - yes, and Jenkins - yes.  Motion carried.
Bids have been received from Dave’s Finish Construction $508.16, and Atkin Development in the amount of 525.00 to repair the fence at the township hall.  Motion by Willett, support by Wilson to accept the bid from Atkin Development in the amount of $525.00 to repair the fence.  Wilson – yes, McGrath –yes,   Willett -yes, Gust -yes, and Jenkins - yes.  Motion carried.

NEW BUSINESS
Two bids were received for hauling the dumpsters at the transfer station.  Allied Waste systems turned in a bid of $425 per haul with a 10% fuel surcharge, and Modern Waste Systems bid was in the amount of $468.20 per haul.  Motion by Wilson, support by Willett to accept the bid from Modern Waste for a three year contract.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Wenn Sealcoating has turned in a bid for sealcoating the parking lot at the township hall in the amount of $1150.00. Motion by Wilson, support by McGrath to accept the bid from Wenn Sealcoating in the amount of $1150.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Atkin Development has written a proposal to landscape the north side of the township hall to be more in keeping with the residential neighborhood behind the hall.  Motion by McGrath, support by Willett to accept the bid from Atkin Development to landscape the north side of the township hall at a cost not to exceed $1200. Wilson – yes, McGrath – yes, Willett – yes, Gust - yes, and Jenkins – yes.  Motion carried.
Motion by McGrath, support by Gust to approve the Fireworks request for Devils and Round Lakes on July 4, 2009, with a rain date of July 5, 2009.  All aye, motion carried.
Motion by McGrath, support by Willett to adopt the policy on the use of township tables and chairs.  All aye, motion carried. 
Motion by McGrath, support by Willett to accept the bid of $591 from Lenawee Cleaning Service to do spring cleaning, wax the floor, and clean the carpet.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Willett, support by Gust to allow Souder family to use the pavilion at the park on June 27.  All aye, motion carried.
Motion by McGrath, support by Gust to allow R. Wilson family to use the hall August 22, 2009 at noon.  Four aye, one abstain, motion carried.
A request has been made to have chemical toilets placed at the park in an attempt to make the park more user-friendly during the months of June, July, and August. We will be looking into the price of a rental.  Motion by Wilson, support by Willett to have the clerk get prices and if in the $75 per month range to authorize the rental of one unit.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Wilson, support by Gust to deny the request of Senior Care of Michigan to use the hall on June 11, 2009.  All aye, motion carried.
Board comments were heard regarding MCI action. The township must decide who will do the enforcement, the township or the court in Adrian.  Jenkins would prefer to keep it local.  Perry violation is still being pursued.  The driveway at the park will need some gravel this summer.  Motion by McGrath, support by Gust to authorize Grubb to repair the drive at the park at a cost not to exceed $250.  Wilson – yes, McGrath - yes, Willett – yes, Gust – yes, Jenkins – yes.  Motion carried.
Motion by McGrath, support by Gust to have the supervisor sign the agreement with Enviro Science to pay for the weevils for Round Lake.  Wilson – yes, McGrath –yes, Willet – yes, Gust – yes, Jenkins – yes.  Motion carried.
Jenkins reminded the public about the round table meeting June 18, 2009 at 7 pm at Rollin Baptist Church.
Citizen’s comments were heard regarding the proposal of a farmers market at the township hall on Saturday mornings. The committee presented a proposal requesting approval to establish the farm market. Motion by Wilson, support by McGrath to approve the plan for farmers market, subject to the legal and insurance issues. All aye, motion carried. 
Motion by Wilson, support by McGrath to adjourn the meeting at 9:20 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk

 



April 8, 2009


  Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  The agenda was amended to include Rudisill request to use the hall.  Motion by McGrath, support by Wilson to accept the minutes of the March 11, 2009 meeting as presented.  All aye, motion carried.  Motion by McGrath, support by Wilson to approve the minutes of the Budget Hearing as presented.  All aye, motion carried.  Motion by Willett, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Correspondence was read from Attorney Schaedler regarding the sewer ordinance, Lenawee County Solid Waste department regarding tire and electronics collection, Allied Waste, and Dave’s Finish Construction. There were no citizen’s comments. 

         
COMMITTEE REPORTS
There were no appeals. Assessor reports working on setting up an assessment district for the treatment of weeds in Round Lake. Building Inspector reports 10 inspections. Electrical Inspector reports 3 inspections. Fire Board reports Rollin Township is charged with 15 calls for the month of February. Michelle Graham was appointed as the new secretary-treasurer. Next fire board meeting will be April 16, 2009.  Fire Board minutes are on file.  Park reports more damage was done to the lawn in the past week or two, possibly by a gator type vehicle. Wilson suggests signs posting hours for park.  Planning Commission has received good information on wind generators and will be starting to write an ordinance governing them. Gilhouse presented information received from a lakes workshop she attended. Transfer station reports gravel has been put on the drive.  Wilson would like to see signs advising no dumping along the roads.  Zoning enforcement reports 2 site reviews, 10 compliance inspections, and reminded residents that outdoor wood furnaces require a site review and mechanical permit. Sheds under 200 square feet, and fences less than six (6) feet in height will no longer require a building permit, just a zoning compliance. Website reports 5518 hits for March.  Popular topics were assessor and dog control information.  Policies have been added to the website.  Motion by Wilson, support by Willett to accept the consent agenda.  All aye, motion carried. 

 
OLD BUSINESS
Information was received from the Drain Commission regarding a $751 deficit in the maintenance account from 1999 which has grown to over $5434.46 in 2009. Jenkins and Woodstock Township Supervisor, Williams, will sign a joint letter regarding this issue.  An alternative billing plan has been suggested as opposed to the establishment of an assessment district. 
The board has reviewed the Municipal Civil Infraction process.  Motion by Wilson, support by Gust to allow Jenkins to start the process required to begin using municipal civil infractions.  All aye, motion carried.
Motion by McGrath, support by Gust to allow Master Locksmiths of Jackson to replace the locks on the front door and make new master keys at a cost of $307.25.  Wilson – yes; McGrath –yes; Willett – yes; Gust – yes; and Jenkins - yes.  Motion carried.    

.
NEW BUSINESS
Jenkins apologized for the delay in appointments to the planning commission.  Motion by McGrath, support by Gust to appoint Julie Peterson and Nancy Nichols to the Planning Commission to fill out the terms until December 31, 2011.  Four aye, one nay, motion carried.
Motion by Gust, support by Wilson to appoint Richard Sherlitz as the alternate to the board of appeals.  All aye, motion carried.
Motion by Willett, support by Gust to establish a revolving fund, not to exceed $100,000, to allow the township to begin work on the invasive species problem before the special assessments are received.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
The Township has the ability to add money from the General Fund for the weed treatment in Round Lake.  Jenkins recommends 7.5 Percent for each year. This year the anticipated expense is approximately $87,000. Motion by Wilson, support by Willett to allow 7.5 % of project cost to be paid by the township.  Wilson – yes, McGrath – no, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Appeals Board is no longer bringing in enough money to meet expenses, therefore an increase needs to be made to the fee.  Motion by Wilson, support by Gust to increase the fee to $250 per appeal. Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – y. Motion carried.
Rollin Township Planning Commission was established many years prior to the Zoning Enabling Act, and must be confirmed BY resolution to be in compliance.  Motion by McGrath, support by Gust to confirm the establishment of a Planning Commission with zoning authority in compliance with the Zoning Enabling Act.  Wilson – yes, McGrath - yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by McGrath, support by Willett to approve the meeting dates for the fiscal year 2009-2010 as amended.  All aye, motion carried.
Motion by Wilson, support by McGrath to allow Rudisill family to use the hall June 6, 2009 from noon to 8 pm.  All aye, motion carried.
Wilson commented that the bridge on Manitou Road has been rated at 8 tons, a reduction from previous years.  He requests Jenkins write to the road commission and the critical bridge commission explaining the importance of repairing this bridge.  Willett commented on the Posey Lake Users fee increase.
Citizen’s comments were heard regarding the proposed assessment district, adding an announcement to the website regarding applications to the planning commission, changing Bean Creek to a drainage ditch and the status of the new chairs for the Township hall.  Motion by Willett, support by Wilson to allow the purchase of a new printer for the treasurer not to exceed $200.  Wilson – yes, McGrath - yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried. 
The next town hall meeting will be June 18 at Rollin Baptist Church.
Motion by Wilson, support by McGrath to adjourn the meeting at 8:20 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk



March 26, 2009 - 2009/2010 Budget Hearing

The meeting was called to order at 7:00 PM by Supervisor Jenkins.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett and Trustees McGrath, and Wilson. 
Truth in taxation hearing was held.  The taxes levied by Rollin Township are as follows:  1 mill real estate tax, which is reduced by the Headlee amendment; 1 mill collected for Advanced Life Support Ambulance; and 1 % administration fee to cover the administrative costs of tax collection.  Motion by Wilson, support by McGrath to adjourn the truth in taxation hearing.  All aye, motion carried.
Jenkins explained that the meeting was to discuss the budget for the 2009-2010 fiscal year.  The budget is put together from spending history.  This spending plan is where we want to go this year.  This budget is based on a cost center basis, not line item. 
Jenkins read the detailed budget for each department.  The board members discussed each department and either recommended changes, or to leave the requested amount as stated.
The total spending budget is $590180 with a contingency fund of $87444. 
Increases were made to the following departments:  Legislative:  $500; Auditor $300; Clerk $1150; Board of Review $445; Treasurer $470; Fire Department $760; and Appeals Board $300.
Decreases were made to the following departments:  Supervisor $1840; Elections $2490; Assessor $2690; Township Hall $9085; Cemeteries $20185; Building Inspection $2115; Planning Commission $585; Construction Board of Appeal $150; Highways $49895; Transfer Station $3790; Hospital $200; Insurance $2000; and Park $2500.
Motion by Wilson, support by Willett to increase the zoning inspector’s salary to $250 per month.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Wilson, support by McGrath to increase the salary of the appeals board to $45 per hearing for the chairman and secretary, and $35 for members.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by McGrath, support by Wilson to adopt the amended budget.  Wilson – yes, McGrath – yes, Willett - yes, Gust - yes, and Jenkins – yes.  Motion carried.
This budget reflects a decrease of $141309 which is 17.2 % less than last year.
Motion by Wilson, support by Gust to adjourn the meeting at 8:55 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


March 11, 2009
Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson. Motion by Wilson, support by McGrath to amend the agenda to include Plum request for use of hall, Gust request for use of the hall, and a request for fireworks on Posey Lake.  Motion by Wilson, support by McGrath to accept the minutes of the February 11, 2009 meeting and the special meeting as mailed.  All aye, motion carried.  Motion by Willet, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Correspondence was read from Attorney Schaedler, Master Locksmiths, Lenawee County MTA, and the DEQ regarding a request to place geotextile fabric and peastone on Devils Lake. There were no citizen’s comments.   

       
COMMITTEE REPORTS
There was one appeal, granted as requested. Assessor reports Board of Review turnout has been light. Building Inspector reports 26 inspections. Electrical Inspector reports 3 inspections, and 1 contractor registration.  Fire Board reports Rollin Township is charged with 18 calls for the month of January. Fire Board minutes are on file. Park table frames have been installed.  A vehicle damaged the lawn the police are handling it. We need another trash barrel at the park.  Posey Lake Improvement Board reports the prosecuting attorney will be trying to force Consumers Energy to pay some of the past bills due to brown outs.  Planning Commission held a Public Hearing March 10 for a re-zoning request on Geneva Hwy. They recommend rezoning Lots 25-35 from C-1 to R-1.Their recommendations will be sent on to Region 2. The by-laws are finished and accepted.  Peterson and Gilhouse would like to attend the introduction on lakes workshop in Hillsdale.  Transfer station reports the south driveway needs stone since the frost is out of the ground.  Grubb recommends $600.00 to add stone and grade the driveways. Motion by McGrath, support by Willett to repair the driveways at the transfer station at a cost of $600. All aye, motion carried.  Wilson – yes, McGrath – yes, Willett – yes, Gust –yes, and Jenkins – yes.  Motion carried.  Zoning enforcement reports 1 site review. Website reports over 4000 hits for February.  Usage continues to increase.  A button was added to link to the community calendar.   


OLD BUSINESS
Web site policy was presented.  Jenkins is pleased with the policy produced within the 3 month timeframe and would like to thank the committee for the hard work.  Motion by Wilson, support by McGrath to approve the policy as presented.  All aye, motion carried. 
No action will be taken regarding the dam at Devils Lake at this time.   
The Road Commission has trimmed the trees along Rome Road as no cost to the township.


NEW BUSINESS
Motion by Wilson, support by Gust to allow township deposits to be made in American One Federal Credit Union. Wilson- yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Wilson, support by McGrath to approve the request for a charitable gaming license for the Lakes Preservation League.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Affordable Lawncare, Greenleaf, Addor Mfg, Roesch Property Mgt, and Jeff Paterson turned in bids for lawn care.  Motion by Wilson, support by McGrath to accept the bid from Jeff Paterson in the amount of $11350. Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Wilson, support by Gust to approve the land division for Szeve, RLO-121-4600-00 as presented.  This parcel is on the corner of Burton and Townley resulting in a 20 acre lot leaving the parent parcel with 159 acres.  All aye, motion carried.
Jenkins read a new policy on enforcement action.  Motion by Wilson, support by Willett to adopt the policy on enforcement actions as presented.  All aye, motion carried. 
Motion by Willett, support by Wilson to allow the Belknap family to use the hall on March 14, 2009.  All aye, motion carried.
Motion by McGrath, support by Gust to allow Burch to attend the MSUE seminar on wind energy, and Peterson and Gilhouse to attend a lakes workshop.  All aye, motion carried.
Motion by McGrath, support by Gust to approve the culvert replacement on Plank Road.  This repair has already taken place at a cost of $1240.78 to Rollin Township.  Wilson –yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried. 
Motion by McGrath, support by Wilson to increase the poverty exemption amount for property taxes for a single person to $14000.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Motion by Willett, support by Gust to appoint an ad-hoc committee to review suggestions from the town hall meeting.  This committee will meet from now until the end of 2009.  Committee will consist of Steve Cassin as Chairman, and members Alice Goodlock, Melinda Stubli, Carl Poling, and Bruce Walker.  All aye, motion carried.
Motion by Wilson, support by McGrath to allow Plum family to use the hall April 19, 2009.  All aye, motion carried. 
Motion by McGrath, support by Willett to allow Gust family to use the hall March 28, 2009.  All aye, motion carried.
Motion by Wilson, support by McGrath to allow Posey Lake Fireworks committee to hold fireworks on July 4, 2009, with a rain date of July 11, 2009.  All aye, motion carried.
Motion by Wilson, support by McGrath to approve the line item transfers.
Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Board Comments were heard regarding the Budget Hearing Thursday, March 26, 2009 at 7:00 pm.
Tax settlement will be Thursday, 89% was collected.  Citizen’s comments were heard regarding the County Commission’s response to our request for a loan, road work, and proper drainage along roadways.  Jenkins will be talking to the road commission regarding drainage on some of the township roads. Davis Drain is plugged and not flowing properly. Appeals board request the red book and a subscription to the Michigan Township news.  Motion by Wilson, support by Willett to purchase a red book and a subscription to the Michigan Township news for the appeals chair.  Wilson – yes, McGrath –yes, Willett –yes, Gust – yes, and Jenkins – yes.  Motion carried.   
Jenkins declared the meeting adjourned at 9:05 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk



SPECIAL BOARD MEETING February 11, 2009


     Supervisor Jenkins called the meeting to order at 6:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Fire budget was discussed.  Jenkins handed out new pages for proposed budget for discussion. Jenkins stated we know that revenues will be down this year. His philosophy is not spending more than we take in.  Perhaps we need to cut the budget a bit.  Methodology involved using running budget figures from previous years, and a projected figure for 2008-2009.  Amount expended will be approx $334,300.

Capitol Improvement plan includes computers, flagpole and lighting at cemetery.  Transfer station driveways, entry barrier at park, possibly purchasing land for parking at the township hall, sign for twp hall, pedestrian bridges and mirrors at bridges on lake, 

Jenkins requests trustees and officers to look at the budget and make sure the numbers are reasonable.  He will meet with each to hear objections or comments.  Capitol improvements should be included also. 

Jenkins mentioned the county appears to have said no to the loan for milfoil project.  The Road Commission is asking for $8000 to cut brush. The drain commission is seeking $6000 to repair the dam on Devils lake.  The township has not paid for these items in the past. 

Stimulus package requires answer to Region 2 by Friday, February 13, 2009.  Any other projects need to be to John before Friday. 

Motion by Wilson, support by Willett to adjourn the meeting at 6:45 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk 



REGULAR BOARD MEETING February 11, 2009


     Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by McGrath, support by Wilson to approve the agenda as presented.  Motion by Wilson, support by McGrath to accept the minutes of January 14, 2009 meeting as mailed. All aye, motion carried.  Motion by Wilson, support by McGrath to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  There was no correspondence. There were no citizen’s comments.     

    
COMMITTEE REPORTS
There were no appeals. Assessor reports Board of Review organizational meeting will be March 3.  Building Inspector reports 8 inspections. Electrical Inspector reports 3 inspections, and 1 contractor registration.  Fire Board reports proposed budget gives Rollin Township a 29% share. Rollin Township is charged with 25 calls for the month of December. Fire Board minutes are on file. Park had no report.  Posey Lake Improvement Board reports the engineering firm is readying the paperwork for bids.  Test borings will start, flush gate for channel will be a poured wall, not an earthen dam.  Planning Commission reports Krohn addressed the board regarding boat storage at his home. There will be a Public Hearing March 10 for a re-zoning request on Geneva Hwy. The by-laws are being reviewed.  Transfer station revenues are average.  Zoning enforcement reports the truck on Chestnut has been removed. Website reports 5612 hits for January. 498 were direct to site.  Usage has tripled since beginning a year ago. Community calendar has been added.  Motion by Gust, support by Willett to accept the committee reports as presented.  All aye, motion carried.  


OLD BUSINESS
Web site policy committee presented a draft policy for consideration.  McGrath is concerned about the password to access to the website.  Jenkins made recommendations and sent it back to the committee for review.


NEW BUSINESS
Motion by Willett, support by McGrath to appoint Kevin Wilson as alternate to the Board of Review.  All aye, motion carried.
Nine people were interviewed for the position of zoning enforcement.  Committee recommends appointing Tim Miller. Motion by McGrath, support by Gust to appoint Tim Miller as Zoning Officer.  All aye, motion carried.
Re-zoning request for Woerner Road from R-2 to Agricultural was discussed.  Region 2 recommends approval of the south side of Woerner and denial of the north side of Woerner Road.  Lenawee County recommends not allowing the rezoning of any of the properties.  Motion by Wilson, support by Willett to re-zone the south side of Woerner Road from R-2 to Agricultural, leaving the north side zoned R-2.  Wilson – yes, McGrath – no, Willett – yes, Gust -  no, and Jenkins – yes.  .  Motion carried.
Motion by Gust, support by Willett to change the telephone service from Verizon to Comcast to save approximately $100 per month.  All aye, motion carried.
Motion by Gust, support by Wilson to wave the late charges on tax bills paid between Feb 17 and March 2, 2009.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, Jenkins – yes.  Motion carried
Motion by Willett to remove the second sewer charge for Walter Wilson. No support, motion died. Wilsons request removal of the sewer charges for the garage/studio on Pleasant Valley.  Jenkins recommends referring this to the attorney for review and clarification of the governing ordinance.
Motion by Wilson, support by Gust to appoint Philip Schaedler as the Township attorney.  The attorney is an at-will contract. McGrath would like to see the ordinances reviewed by the attorney.  All aye, motion carried.
Flume at Devils Lake has some small leaks and requires maintenance.  Devils and Round Lakes are the only lakes in the county that do not have special assessment districts to support lake levels.
The Drain commission is asking for the township to fund the repair to the flume.  If the township does not pay the repair, a special assessment district may be established.  The county expects costs to be about $7000-$7500.  Woodstock twp would share in this cost, resulting in a cost of approx $5000 for Rollin Township. Motion by Wilson, support by McGrath to table action on the Devils Lake Dam issue until March.  All aye, motion carried.
Willett requested an increase in wages to bring her income above poverty level.  Gust pointed out the positions at Rollin Township are part time. Motion by Wilson, support by McGrath to raise the Treasurers salary to $15000.  Wilson – yes, McGrath – yes, Willett – yes, Gust – no, and Jenkins – yes.  Motion carried.  Motion by McGrath, support by Willett to increase the trustees pay to $50 per diem.  Wilson – yes, McGrath – yes, Willett – yes, Gust – no, and Jenkins – no.  Motion carried.  Motion to approve the salary resolution as follows:  Clerk - $15,000; Treasurer - $15000; Supervisor $12,500; and Trustees $200 salary with $50.00 per diem. Wilson – yes, McGrath – yes, Gust – yes, Willett – yes, and Jenkins – yes.  Motion carried.
Comments were heard from the board regarding the salary increases. Gust stated that with revenues falling, it doesn’t seem right to increase elected official’s wages just because we can. Citizen’s comments were heard regarding the appointments to the planning commission, and street light repairs.
Motion by McGrath, support by Wilson to adjourn at 8:15 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


January 14, 2009


   Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson. Agenda was approved as amended to include a report from the Rollin/Woodstock Drain.  Motion by McGrath, support by Wilson to accept the minutes of December 10, 2008 meeting as mailed. All aye, motion carried.  Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Wilson, support by Gust to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Correspondence was read from Addison Hospital Authority, and the DEQ regarding a seawall on Devils Lake. There were no citizen’s comments.  

       
COMMITTEE REPORTS
There were two appeals, both were granted with compromise. Assessor reports residential values will be decreasing a small amount, with ag values going up, commercial and industrial will remain flat.  Building Inspector had no report. Electrical Inspector reports 5 inspections.  Fire Board reports the three in one truck purchased came in under budget.  Fire department is required to be paperless and wireless by April 1, 2009.  Rollin Township is charged with 18 calls for the month of November. The Fire Board minutes are on file. Park reports pavilion is closed until spring for construction.  Holes in pavilion are covered with plywood.  Posey Lake Improvement Board has received confirmation of approval for the new permit from the DEQ.  Drain Commission reports that the portion of sewer line between Pleasant Grove Dr and Oak Shade is in need of repair. Repair will take place this summer at a cost of approx $110,000.  This will be covered by the improvement or replacement funds. Planning Commission met and elected new officers for a 1 year term.  Olis Burch, Chairman, Nancy Nichols, Vice Chairman, and Walt Miller, Secretary. Transfer Station was closed last weekend due to snow.  Zoning enforcement is working on a truck complaint on Chestnut. Website reports 4124 hits for December. E-mail directory has 44 addresses signed up so far. Policy committee met and has a draft policy started.  Motion by McGrath, support by Gust to accept the committee reports as presented.  All aye, motion carried.  


OLD BUSINESS
Signatures have been turned in from residents on Round Lake representing 161 addresses of 320 lakefront properties requesting the Township act on the invasive milfoil.  Motion by Wilson, support by Willett to treat the invasive weed problem at Round Lake under Public Act 188.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.


NEW BUSINESS
Motion by Gust, support by Wilson to establish an assessment district for the purpose of treating the Eurasian water milfoil in Round Lake under PA 188.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.


County Ways and Means committee agreed to loan the township $100,000 for the treatment of Round Lake.  They recognize that the lakes are a vital part of Lenawee County and Rollin Township.  Ways and Means committee will go to the commission for approval of the loan if the prosecutor determines this loan to be permissible.  It will be a five-year loan at current interest rates.  The township will pay the attorney fees to set up the loan.  Motion by Willett, support by Gust to allow the township to borrow funds from Lenawee County in the amount of $100,000 if the funds are available for a term of 5 years at the current interest rates.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes. Motion carried.


Motion by Wilson, support by McGrath to allow up to 5 persons to attend the Board of Review training at Lenawee County on February 20, 2009.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins - yes.  Motion carried.


Citizen’s comments were heard regarding drain work on Devils Lake Hwy, and the sled borrowed to rescue a fisherman who went through the ice. A complaint was heard that the drain on Hallenbeck Hwy into Round Lake is carrying a very unpleasant odor.  A thank you was given to the board for the action on the Eurasion milfoil. We also discussed the possibility of municipalities working together to establish recreation areas.  The re-zoning issue on Woerner Road will be addressed in February. 


Board comments were heard regarding the January 8 town hall meeting increasing citizen participation in meetings, tire collections, flea markets, walking trails, and emergency response teams.  Jenkins would like the board to investigate establishing municipal civil infractions allowing the township to issue tickets for zoning and governing ordinance violations.  Wilson questions liability issues with civil infractions.


Motion by McGrath, support by Wilson to adjourn at 8:15 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


December 10, 2008


     Supervisor Jenkins called the meeting to order at 7:00 pm.  Members present were Supervisor Jenkins, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by McGrath, support by Wilson to accept the minutes of November 12, 2008 meeting as mailed. All aye, motion carried.  Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Correspondence was read from Comcast, Addison Hospital Authority, County Road Commission, and a resignation from Bill Shollenberger.  Motion by McGrath, support by Wilson to accept the resignation of Bill Shollenberger with regret.  All aye, motion carried. 

        
COMMITTEE REPORTS
There were no appeals. Assessor reports December Board of Review is complete and the 2009 roll is being worked up. Building Inspector reports 23 inspections. Electrical Inspector reports 10 inspections.  Fire Board reports work on station 3 is close to completion.  Rollin Township is charged with 15 calls for the month of October. Tim recommends purchasing a new fire truck. The Fire Board minutes are on file. Park reports Griewahn is drilling the holes for the picnic tables.  Table tops and benches will be installed in the spring.  Posey Lake Improvement Board reviewed Progressive Engineering’s proposal and documents are being prepared to let bids.  Hospital board reports that Rollin Township owes money to the fund. Motion by Wilson, support by Willett that no further payment from Rollin Township will be forthcoming until a new audit is performed from the previous audit forward to now, and the percentages are confirmed. Wilson – yes, McGrath – yes, Willet – yes, Gust – yes, and Jenkins – yes.  Motion carried.  Planning Commission held a public hearing for a re-zoning request on Woerner Road.  Transfer Station reports the township is on the list for community service workers.  Zoning enforcement reports 1 site review. Website reports 3789 hits for November, and the tax brochure has been added. Motion by Wilson, support by McGrath to accept the committee reports as presented.  All aye, motion carried. 

 
OLD BUSINESS
Motion by McGrath, support by Gust to grant the special use request for a child care on Townley Hwy for Daniels, and refund their money. Wilson – abstain, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes. Motion granted. 


Motion by Wilson, support by McGrath to grant the conditional use permit for Griewahn’s bakery on Manitou Road.  All aye, motion carried.   

      
NEW BUSINESS
Motion by Gust, support by Wilson to pass a resolution honoring Roy Walker for his years of service to the township.  Wilson –yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.
Jenkins introduced his choice for Deputy Supervisor, George Hawkins.  Motion by Jenkins, support by Willett to change the remuneration of Dep. Supervisor to $50 per month.  Wilson –yes, McGrath – yes, Willett – yes, Gust - yes  and Jenkins – yes.  Motion carried.


Motion by Gust, support by Willett to forward the information from the public hearing regarding the re-zoning request on Woerner Road to Region 2 and the county planning commission.  Wilson – yes, McGrath –yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.


Motion by Gust, support by Willett to re-appoint McGrath to the planning commission, fire board, transfer station and Wilson to drain board, appeal board, hospital board and transfer station.  All aye, motion carried.
Motion by McGrath, support by Wilson to reappoint Elaine Loveland and Tim Miller to the Board of Review for two year terms, and appoint Bruce Walker to a two year term.  All aye, motion carried. 
Motion by Wilson, support by Gust to reappoint Arlen Miller to the Board of Appeals for a three year term.  All aye, motion carried.  

  
Motion by Wilson, support by Willett to appoint an ad hoc committee for the appointment of candidate interview committee with the responsibility to recommend 2 or 3 applicants for each opening. Four aye, one nay, motion carried.  Wilson wants to discuss the diversity of members on the planning commission and has drawn recommended section lines.  The township board member would be “at large”.  Map shows areas of current members of planning commission with six of seven members living in one area.  Jenkins requests recruiting from areas not represented at this time.  Jenkins recommends appointment of McGrath, Wilson, and Lois Burch to the ad hoc committee.  All aye, motion carried.


Motion by Wilson, support by Gust to appoint an ad hoc committee for the purpose of establishing policy for the web site.  This committee will end in March 2009.  All aye, motion carried.  Jenkins recommends Sharon Gust, Denice Combs, Lynn Wilson, Barb McClain and Marcia Willett.  Motion by Wilson, support by Willett to appoint the recommended committee members. Three ayes, two nays, motion carried.


Motion by Wilson, support by Willett to appoint John Jenkins as temporary zoning inspector.  All aye, motion carried.  Jenkins hopes to have ample applicants for open positions as they come up, and would like to advertise for resumes to be put on file. 


Motion by Gust, support by McGrath to allow Elaine Loveland to use the hall for an exercise class two or three times per week during non-office hours.  All aye, motion carried.


Board comments were heard regarding the purchase of more chairs for the twp hall.  Motion by Wilson, support by Willett to purchase 3 dozen folding chairs.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.  Wilson recommends the board look for a new attorney next fiscal year.  His recommendation is Scott Baker.  Motion by Wilson, support by McGrath to obtain new maps and plat book for the township.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Jenkins – yes.  Motion carried.


Jenkins commented on the boards ability to come together on decisions of the board.  He recommends that the board members not discuss the rezoning issue until the decision needs to be made.  Jenkins will hold a town hall meeting on January 8, 2009 at 7 pm for the purpose of encouraging residents to discuss any topic and would like to make this a quarterly event.  

Residents comments were heard regarding purchasing the chairs locally, hunters trapped on ice at Round Lake and the inadequate response of the fire dept.

       
Motion by Wilson, support by McGrath to adjourn at 8:40 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk



November 12, 2008


   Supervisor Walker called the meeting to order at 7:00 pm.  Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by McGrath, support by Willett to accept the minutes of  October 8, 2008 meeting and October 23, 2008 special meeting as mailed, with the addition of bikes being banned from the pavilion at the park.  All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried.  Correspondence was read from DEQ regarding seawalls on Devils Lake and Round Lake, Dave Itle regarding snow plowing, letter from Attorney clarifying signage for McClain’s, a resignation from Tim Miller from the Zoning office, and a resignation from John Jenkins from the Planning Commission.  Motion by McGrath, support by Wilson to accept the resignation of Tim Miller from the zoning office with regret.  Wilson – yes, McGrath – yes, Willett- yes, Gust – yes, and Walker – yes.  Motion carried. Motion by Wilson, support by Gust to appoint Tim Miller to the alternate position on the Appeals board.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Walker – yes. Motion carried.  Motion by McGrath, support by Gust to accept the resignation of John Jenkins from the Planning Commission. All aye, motion carried.  Motion by McGrath, support by Gust to appoint Julie Peterson to the Planning commission.  Wilson – no, McGrath – yes, Willett – yes, Gust – yes, and Walker – yes.  Motion carried.  Citizen’s comments were heard regarding the smooth flow of the election.   

     
COMMITTEE REPORTS
There were two appeals, one granted with compromise and one denied. Assessor reports December Board of Review will be December 9 at 5 pm for the correction of clerical errors to the roll.  The increase to the taxable value for the 2009 tax year will be 4.4% as mandated by the state.   Building Inspector reports 22 inspections. Due to Dean Acker’s new job, he is unable to do the grave openings.  Bob Mason will take over the grave openings.  Electrical Inspector reports 6 inspections.  Fire Board reports the cost to refurbish the pumper was $132,807.  Matching funds have been raised for purchase of a new ambulance.  Rollin Township is charged with 17 calls. The Fire Board minutes are on file.  Wilson would like to see posting for the Park advising that anyone using the park does so at their own risk.  Posey Lake Improvement Board will hold a meeting with Vogel regarding his concern about the possibility of stagnant water at the inlet.  Hospital board met to determine the best way to set up the retirement annuities. Planning Commission held a public hearing for Griewahn’s on Manitou Road requesting a conditional use permit for a bakery and recommends approval.  Daniels daycare was recommended for approval at 5250 Townley Hwy.  Mr. Keith of Geneva Hwy requested permission to build a residential garage on a commercially zoned district.  Planning board is looking into changing the zoning along Geneva from Commercial to Residential. Olis Burch is the new Chairman of the Planning commission.  Transfer Station reports average revenues for October, now on winter hours from noon to 4 pm Saturdays.  Zoning enforcement reports 4 site reviews.  Website reports 3673 hits for October, and requests permission to add a pdf file containing the tax brochure.         

NEW BUSINESS
Motion by Wilson, support by McGrath to pass a resolution to increase the Posey Lake Users fee from $52 to $75 per quarter.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Walker –yes. Motion Carried.      
Motion by Wilson, support by Willett to allow the land division for Schilling, RLO-118-2300-00 as presented.  All aye, motion carried.
Motion by McGrath, support by Gust to allow Wilson family to use the hall November 15, 2008.  All aye, motion carried.
Motion by Wilson, support by McGrath to allow Walters family to use the hall on November 16, 2008.  All aye, motion carried.
Motion by Gust, support by Willett to allow the Lakes Preservation League to use the hall November 21, 2008 at 7:00 pm for the report on the weevil project. All aye, motion carried.
Citizen’s comments were heard regarding the possibility of a skate area at the park, and a thank you from Walker for all the help given to him.  A public thank you was given by Jenkins for a smooth transition and Walker’s 18 years of service. 
Motion by Wilson, support by McGrath to adjourn at 8:00 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk



October 23, 2008


Rollin Township Board of Trustees
Special Meeting regarding furnace 

     Meeting was called to order at 5:10 pm by Supervisor Walker.  Members present were Supervisor Walker, Clerk Gust, Treasurer Willett and Trustees McGrath and Wilson.  The purpose of the meeting is to discuss furnace bids.  The existing furnace is giving off carbon monoxide and has a bad heat exchanger. 
A bid was received from Brooklyn plumbing and heating in the amount of $3404 for Lennox NG 2-stage furnace with a 94% efficiency rating. The warranty period would be for 5 years.
Kevin Shoemaker was present from Shoemaker Plumbing and heating to discuss his views on replacement.  Mr. Shoemaker recommends updating and replacing all zones, thermostat, furnace and air conditioner, and installing an air purifier. He stated several key items about the system including the multi zoned system being essential, and matching the correct furnace and air conditioning unit to maximize efficiency and longevity of the system.  His recommendation is for a Bryant 355 evolution system with a 95% efficiency rating.  It is a 3 stage furnace and has a true variable blower drive.  
Shoemaker proposes to remove and dispose of the old system, install new Bryant 355 Evolution system with a sealed combustion chamber at a cost of $4770.  This would be a “quick-fix” and would not solve the zone problems.  System would use all existing ductwork and zones.  He also recommends adding the optional zoned dampers and programmable thermostat, air purifier, and new a/c system.  The a/c system is working, but not efficiently.  It can not be made to run properly with the zoned system, and the coolant inside existing system will not be manufactured after 2010.  A new 2 stage a/c system will be added at the additional cost of $3960. This will enable the heating and a/c system to work together for the next 20 years.  This system will have a 10 year parts and labor warranty.  The addition of the air purifier will keep air circulating in the office.
Walker recommends the board purchase the whole system at a total cost of $12981 plus $160 for a mechanical permit.  Motion by McGrath, support by Wilson to purchase a whole new system from Shoemaker at a cost of $12981. plus permits.  Wilson – yes, McGrath – yes, Willett – yes, Gust – yes, and Walker – yes.  Motion carried. Motion Willett, support Wilson to adjourn at 6:10 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


October 8, 2008


    Supervisor Walker called the meeting to order at 7:00 pm.  Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by McGrath, support by Wilson to accept the minutes of September 10, 2008 meeting as mailed.  All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried. Motion by Wilson, support by McGrath to cut a check for the building inspector’s sign.  All aye, motion carried.  Correspondence was read from DEQ regarding seawalls on Round Lake, a thank you from the Minster family for the use of the hall, and a request for the use of the hall next September.  Motion by Gust, support by Wilson to allow the Minster Family to use the hall Sept 13, 2009.  All aye, motion carried.   Scott Pfeiffle with the Road Commission addressed the board regarding the Frye Tile.  He endorses the repair project on behalf of the road commission.  Scott also thanked Roy Walker for all his service over the years. Starting midday on Monday, Rome Road will be closed during the daytime hours from 223 to Geneva Hwy for repair and re-paving.  There were no Citizen’s comments.   

     
COMMITTEE REPORTS
There was one appeal, granted as presented. Assessor reports waiting on state of Michigan rate of inflation information.  Building Inspector reports 8 inspections. The new sign is up. The cemetery sign looks great and a thank you note needs to be sent.  Electrical Inspector reports 3 inspections.  Fire Board reports refurbished truck is back.  The Fire Board minutes are on file.  Park picnic table framework has been delivered.  Griewahn will mount the frames in concrete under the picnic shelter. Wilson recommends signs to ban bicycles and skateboards at the pavilion.  Posey Lake Improvement Board has passed a resolution and must wait 30 days for legal challenges before proceeding. Planning Commission postponed the scheduled public hearing regarding the rezoning request due to publication difficulty at the Exponent. New date will be December 2, 2008.  Transfer Station reports electric service has been installed. Revenue is staying average. Zoning enforcement reports 4 site reviews.  Website reports 2603 hits for September, down a bit from summer.  McGrath addressed a letter from Lynn Wilson regarding refusal to remove some material from the website.  Jerry Wilson recommends setting up a new committee from all segments of the community to give advice about developing guidelines (policies) for the website. Motion by Wilson, support by Willett to disband the website committee.  All aye, motion carried.  Motion by Wilson, support by Willett to establish a committee to write policy for the website in an advisory capacity only. All aye, motion carried.  Walker reprimanded Lynn Wilson for insubordination due to her refusal to remove an article from the website after a request from the Supervisor.  Walker advises L Wilson to stay away from anything political on the website.

       
OLD BUSINESS
Motion by Wilson, support by McGrath to pass a resolution to repair the Frye Tile exceeding the statutory limit allowed to be spent per year with the associated costs being spread across the assessment district.  Twenty thousand dollars is the total amount to be assessed to the district for a period of not less than 4 years, and not more than 10 years. All aye, motion carried.


NEW BUSINESS
Motion by Wilson, support by McGrath to allow the Gust family to use the hall on Nov 1, 2008 for a baby shower.  All aye, motion carried.
Motion by Wilson, support by McGrath to allow the Lakes Preservation League to use the hall Dec 13, 2008 at 11 am.  All aye, motion carried. 
Citizen’s comments were heard regarding the possibility of adding a new grill to the park, a question regarding conflict of interest, a statement regarding the public’s rudeness to the board and a request made to the board that would result in a violation of a resident’s constitutional rights.  There were also questions regarding the Planning Commission’s public hearing procedures.  A letter regarding the issue will carry the same weight as speaking at the meeting.  Walker stated the Board has Rollin Township in good financial shape, and asked John Jenkins to take care of it after he takes over.      
Motion by McGrath, support by Wilson to adjourn at 8:15 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


September 10, 2008


Supervisor Walker called the meeting to order at 7:00 pm.  Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by Wilson, support by McGrath to accept the minutes of August 13, 2008 meeting as mailed.  All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried. Correspondence was read from DEQ regarding shore protection on Round Lake, a thank you from the Jasmund family for the use of the hall, and Marilyn Davidson’s resignation from the board of review.  Motion by McGrath, support by Wilson to accept the resignation of Marilyn Davidson with regret.  All aye, motion carried. 

Joe Brezvai from the Lenawee County Drain Commission addressed the board regarding the Frye tile.  There are approximately 12 residents affected by this work who were notified of the meeting. The Frye tile is 1.78 miles in length and was established in 1907 with only maintenance being performed over the years, and no improvements have been made. The last assessment to this drain district was in 2006.  Under existing law the drain commission is only allowed to spend $2500 per mile per year without a resolution from the governing unit.  It is the opinion of the drain commission that this tile has outlived its useful life.  Water has been over the road this past winter causing it to be closed.    Seventy-five percent of the cost would be assessed to the drainage district with 12 ½ % being billed to the Township and 12 ½ % billed to the road commission. Repair is expected to be 500 ft north of Forrester Rd.  Ray Stewart states he has paid two assessments in the past few years and has an open ditch on his land, with standing water.  Joe states the tile has no outlet due to failure.  He is proposing to replace the existing 12 inch tile with 15 inch smooth wall tile, thru woods solid tile, then perforated tile where it comes out of the woods.  Normally, this type of work would be done with a board of determination, if it was requested by the landowner, the road commission, or the township. There have been no requests and the drain commission sees it as a safety issue requiring the requested maintenance plan. If the request is denied, the drain commission will continue to maintain the tile to the best of their ability. Proposed improvements will significantly improve the drain.  Percentages have been assigned to the parcels benefiting from this improvement. . Estimated cost of repair is $20,000 to be assessed against the Frye Tile Drainage District for not less than 4 years or more than 10 years for the project.  Motion by Wilson, support by Gust to table the request from the Drain Commission until the October meeting due to the affected residents not being present to state their opinions.  All aye, motion carried.

  Citizen’s comments were heard regarding the annual Men’s Club Halloween hot dog roast at Sterling’s parking lot.  The men’s club will allow anyone running for public office to campaign at the gathering from 6 pm to 8 pm on Halloween evening. Bruce Walker thanked Roy for his service to the township.  Comments were also heard regarding the inappropriateness of adding politics to a children’s fun night.  Gary Marzolf from the Yacht Club was present to discuss the weevil problem and offered to take any board member interested for a tour on the lake.   Denise Combs addressed the residents regarding her candidacy for Rollin Township Clerk in November.  Clerk Gust requested that those who have resigned from the planning commission or appeals board need to turn in their zoning books and master plans as they are township property.  Also, the instruction book for the tabulator needs to be returned to the clerk.  Jack Welsh addressed the public regarding his candidacy for Sheriff. 

       
COMMITTEE REPORTS
There were no appeals. Assessor reports one land division request.  Building Inspector reports 7 inspections, he is still learning the BS&A program.  A new sign will be ordered for his office.  Electrical Inspector reports 12 inspections, and 1 contractor registration.  Fire Board reports audit report was received. 33 people enrolled in the EMT training.  Rollin Twp was charged with 32 calls for July. The Fire Board minutes are on file.  Park is waiting for more paint.  Posey Lake Improvement Board met August 21, 2008 to discuss the easement.  Tentative agreement was reached with the Schaffners.  There will be a meeting on Saturday, Sept 27 at 10 am. at Hudson high school to hear comments from the Posey Lake residents involved due to the increased cost of the project.  If they wish to pursue the project, it will be started as soon as possible. If not, the lake board will proceed with assessing the accrued costs and closing the board.  Planning commission postponed the scheduled public hearing due to publication difficulty.  New date will be October 7, 2008.  Griewahn’s hearing for a conditional use permit will be November 11.  Transfer Station reports revenue is good, still waiting on electric service. Milo Electric has installed our portion and is waiting on Consumers Energy.  The price will be lowered to $2350.  Zoning enforcement reports 6 site reviews.  Website reports total hits for August were up. The website committee will be meeting. 

   
OLD BUSINESS
Motion by Wilson, support by Gust to establish a petty cash for the Treasurers dept.  All aye, motion carried.


NEW BUSINESS
Assessor recommends approval of a land division as requested for RLO-134-4050-00 owned by Molter.  Motion by Wilson, support by McGrath to approve the land division as requested.  All aye,          motion carried.
Request to grant a temporary special use for a home daycare has been submitted by Sara Daniels, of 5215 Townley.  She has a licensed day care in the village and is moving but needs board approval to maintain her licensed day care. She will follow through with filing special use paperwork this month.  ZEA requires for group daycare states that the twp SHALL issue a permit with provisions.  Motion by Willett, support by Gust  to grant a temporary special use permit to Sara Daniels until Planning commission can schedule the hearing.  All aye, motion carried.


Motion by Wilson, support by Gust to allow Reynolds family to use the hall on Saturday September 13, 2008 from 2 pm for a baby shower.  All aye, motion carried. 
Motion by Wilson, support by McGrath to allow the Elston Family to use the township hall on November 23, 2008.  All aye, motion carried.    


Citizen’s comments were heard regarding the availability of the website last week and the recording device.     

  
Motion by Wilson, support by Gust to adjourn at 8:15   pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


August 13, 2008


     Supervisor Walker called the meeting to order at 7:00 pm.  Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath and Wilson.  Motion by Wilson, support by McGrath to accept the minutes of July 9, 2008 meeting as mailed.  All aye, motion carried. Motion by McGrath, support by Wilson to accept the minutes of the August 2, 2008 special meeting as presented.  All aye, motion carried.  Motion by McGrath, support by Wilson to accept the disbursements as presented.  All aye, motion carried.  Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit.  All aye, motion carried. Correspondence was read from Comcast, and the DEQ regarding a violation notice for a seawall built without a permit, and two seawall permits. Philip Rubley, CPA, was present to give the Audit report.  Rollin Township received an unqualified audit, which is the highest rating that can be given.  Rollin Township is in good financial shape.  Rubley recommends clearing out the interfund balances, and setting up a petty cash for the treasurer.  Walker congratulated John Jenkins on his election win. 

  
COMMITTEE REPORTS
There was one appeal on Walnut St, in a commercial zoning district, granted as presented.  Assessor reports July board of review resulted in approximately 15 changes to the roll.  Board of Review will meet again in December.  Building Inspector reports 30 inspections. Electrical Inspector reports 12 inspections.  Fire Board reports work on engine 12 will be completed near the end of August.  Rollin Twp was charged with 21 calls for June. The Fire Board minutes are on file. Posey Lake Improvement Board met July 23 to discuss an easement across the Schaffner property.  A letter has been sent to the Schaffner’s with an offer of payment for the easement.  The next meeting will be August 21, 2008.  Walker recommends Wilson be appointed to represent the township on the Sewer Board.  Motion by Gust, support by Willett to appoint Jerry Wilson as our representative to the Lenawee County Drain Commission on behalf of Rollin Woodstock and Posey Lake Drain Boards. Park reports community service workers are sanding and painting the bleachers and repairing the swings. Motion by McGrath, support by Gust to authorize the purchase of 6 picnic tables with single posts to be cemented in the park pavilion at a cost of $3500.  All aye, motion carried.  Motion by McGrath, support by Wilson to allow five representatives of the Planning Commission to attend a workshop on the Planning Enabling act.  Three ayes, two nays, motion carried.  Due to a conflict of interest the four commission members in the requested rezoning area will abstain from voting at the public hearing.  Their next meeting will be held September 2, 2008, and will be a public hearing. Transfer Station reports oxygen/acetylene tank lease is up and will not be renewed.  The tanks need to be returned to Airgas.  Motion by McGrath, support by Wilson to have Consumers Energy install power to the transfer station. All aye, motion carried.  Zoning enforcement reports 12 site reviews.  Website reports total hits for July were 2730.  Announcement page and total visits were up.  


OLD BUSINESS
New roads at Green’s lakeside cemetery will be receiving a topcoat of limestone and Grubb recommends a topcoat on the entire cemetery drive.  The old driveway is in good condition and doesn’t need a topcoat at this time. 

  
NEW BUSINESS
Assessor recommends approval of a land division as requested for RLO-872-0080-00 owned by Gajda.  Motion by Gust, support by Willett to approve the land division as requested.  Four aye, one nay, motion carried.
McClain requests the board reconsider the special conditions on his conditional use permit.  Specifically McClain requests removal of the three (3)-car limit.  Motion by Gust, support by McGrath to remove the three (3) -vehicle conditions as requested. Three aye, two nay, motion carried.
McLaughlin family requests the use of the hall Saturday Sept 20, 2008 from 12 noon to 6 pm for a family reunion, and Saturday, October 25, 2008 from 12 noon for a birthday party.  Motion by Willett, support by Gust to allow McLaughlin family to use the hall as requested.  All aye, motion carried.
Citizen’s comments were heard regarding the recording device for the minutes.      
Motion by McGrath, support by Wilson to adjourn at 8:40 pm.  All aye, motion carried.

Sharon M. Gust
Rollin Township Clerk


July 9, 2008


Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustee McGrath. Motion by McGrath, support by Wilson to accept the minutes of the June 11, 2008 meeting as mailed. All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Correspondence was read from Lenawee Dept on Aging, MPSC, Comcast regarding rate changes, Don Isley regarding his bid for Road Commissioner, and a thank you from Cletus Smith. Sheryl Betts introduced herself as a candidate for Township Treasurer. Citizen’s comments were heard regarding water testing by the Lenawee Conservation District, Matt Koester, who is running for Road commissioner, Doug Lerch a candidate for the road commission, and a thank you to Lynn Balice for helping a resident. Motion by Gust, support by Wilson to allow Amy Gilhouse to collect the samples at the township hall on Monday, July 14, 2008 from 10 am – 12 noon. All aye, motion carried.

COMMITTEE REPORTS

There was one appeal, granted as presented. Assessor reports July board of review will be July 22, 2008 for the correction of clerical errors to the roll only. Building Inspector reports 25 inspections. Board will address the Green’s Lakeside Cemetery driveways at next months meeting. Electrical Inspector reports 12 inspections, and one registration. Fire Board reports Rollin Twp was charged with 16 calls for May. The fire board will be borrowing $100,000 at 4.5% interest to pave the back parking lot and repair some other items at the station. Minutes are on file. Posey Lake Improvement Board met with Schaffner to discuss plans for an easement. Planning Commission held no meeting. Their next meeting will be held August 12, 2008. The car show at the park was a success. Jerry will repair the picnic table from the park. Jerry recommends using community service workers to paint the bleachers and picnic shelter posts. Motion by McGrath, support by Willett to let Jerry follow up with community service workers at the park. Transfer Station reports we are at about 22% of the budgeted expense. Zoning enforcement reports 7 site reviews, and requests the board approve the purchase of a 4-drawer file cabinet. Motion by Wilson, support by Gust to approve the purchase of 2 used file cabinets for clerk and zoning enforcement. All aye, motion carried. Website reports June hits were 3,285 and total visits were over 400. Lynn is still working on streamlining the site.

OLD BUSINESS

McGrath requests purchasing a recording device to record the minutes for further review. Motion by McGrath, support by Gust to purchase a voice recorder for the township. All aye, motion carried.

NEW BUSINESS

Motion by McGrath, support by Wilson to accept the bid from Grubb to repair the Round Lake Access driveway at a cost of $350.00. All aye, motion carried.

Motion by Wilson, support by Gust to accept the bid from Grubb to grade the driveway at Rollin Center Cemetery and add limestone at a cost of $1450. All aye, motion carried.

Citizen’s comments were heard regarding the weed problem in the lakes, information on the chemicals used to treat the weeds, and the board’s refusal to establish a lake board without a petition.

Motion by McGrath, support by Gust to adjourn at 8:20 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk


June 11, 2008

Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustee McGrath. Trustee Wilson was absent. Motion by McGrath, support by Willett to accept the minutes of the May 14, 2008 meetings as mailed. All aye, motion carried. Motion by McGrath, support by Willett to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Steve May addressed the board and residents regarding his campaign for Drain Commissioner, Emma Jenkins addressed the public regarding her bid for 57th district seat, and Cletus Smith addressed the public regarding his run for County Sheriff. Correspondence was read from DEQ regarding a seawall permit, a resignation from the Planning Commission, thank you from Posey Lake Homeowners for the use of the hall, and a notice of intent to plan from Somerset Township. Motion by McGrath, support by Gust to accept with regret the resignation of Cheryl Petersen from the Planning Commission. All aye, motion carried. Citizen’s comments were heard regarding the minutes not reflecting citizen’s comments. They were advised to ask to have their comments documented in the minutes. There was also a question regarding the possibility of making E. Ferndale a one-way street. Cheryl Petersen requests the reason for her resignation be documented. “Any effectiveness I thought I might contribute is negligible.” (C. Petersen)

COMMITTEE REPORTS

There was one appeal, granted as presented. Assessor reports July board of review will be July 22, 2008 for the correction of clerical errors to the roll only. Building Inspector reports 30 inspections. Electrical Inspector reports six inspections, and two registrations. Fire Board reports Rollin Twp was charged with 15 calls for April. Engine 12 will be in for repairs and be returned in the fall. Cement City requests automatic aid with Columbia Twp. Station 1 work on the basement is progressing nicely. The Woodstock police car will be purchased for the use of the Fire Chief. Posey Lake Improvement Board will meet Thursday, June 12, 2008. Trash cans have been emptied at the park. We need two or three more trash cans. Planning Commission held a public hearing June 10, 2008, and recommends approval of a conditional use permit for Gajda. Walt Miller will be the secretary until January. Transfer Station reports good service from Modern Disposal. Zoning enforcement reports 11 site reviews. Website reports 1000 total hits for May, added drop downs for downloadable forms and added a button for meeting minutes.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Motion by McGrath, support by Willett to grant the conditional use permit for Gadja, 131 Devils Lake Hwy. to have living quarters to be occupied part time by the owner and guests. All aye, motion carried.

Motion by McGrath, support by Gust to allow the Devils and Round Lakes Fireworks on July 4, 2008. All aye, motion carried.

Motion by Gust, support by McGrath to allow the Posey Lake Fireworks on July 5, 2008. All aye, motion carried.

Motion by McGrath, support by Gust to sign the contracts for the following roads at a cost of $176,475.41. Roads are: Glen Hill from Plank to Rome Road - 2” new gravel; Elm St. from Main to Devils Lake Hwy - Wedge and Sealcoat; Plank from Posey lake to end of pavement - sealcoat; Rollin Hwy from Forester to Rome Rd - sealcoat; 2nd application of brine on all gravel roads; Plank Road from Posey Lake to the township line - sealcoat; Manitou Road from Devils Lake Hwy to 127 – repair. McGrath – yes, Willett – yes, Gust – yes, and Walker – yes. Motion carried.

Walker recommends appointment of Olis Burch to the Planning Commission. Motion by Gust, support by McGrath to appoint Olis Burch to the vacancy on the Planning Commission. All aye, motion carried.

Citizen’s comments were heard regarding the weed situation in the lakes, and why the board will not pass a resolution to establish a lake improvement board. The clerk, supervisor, and treasurer will recommend the establishment of a lake improvement board if presented with a petition containing the signatures of 51% of the lakefront owners and those with deeded access to the lake. Questions were also presented regarding perceived inconsistencies in the appointments to the boards.

Motion by McGrath, support by Gust to adjourn at 8:25 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk

May 14, 2008

Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath, and Wilson. Motion by McGrath, support by Wilson to accept the minutes of the April 9, 2008 meeting as mailed. All aye, motion carried. Motion by Willett, support by Wilson to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Correspondence was read from Comcast, a resignation from the Appeal Board, Hillsdale County Planning Commission, the DEQ regarding a seawall permit on Horton Beach, and Round Lake Estates regarding late charges on their bill. Motion by Wilson, support by Gust to not remove the late charges for Round Lake Estates sewer and bond debt. All aye, motion carried. Motion by Wilson, support by McGrath to accept Dennis Burger's resignation from the Appeal Board. All aye, motion carried. Motion by Wilson, support by Willet to advance the payment for 1/3 of the cost of mailing notices for the future lake board for Devil's and Round Lakes. All aye, motion carried. There were no citizen's comments.

COMMITTEE REPORTS

There was one appeal, granted as presented. Motion by Wilson, support by McGrath to appoint Martin Staib to the Appeal Board. All aye, motion carried. Assessor reports the state has a new form for conditional recission of Principal Residence Exemption. Building Inspector reports 19 inspections. Electrical Inspector reports 5 inspections and one registration. Cemetery driveway is finished. Fire Board reports Rollin Twp. was charged with 18 calls for March. The fire board will be getting a business credit card with Tim Shaw as the only recognized signature. Siren has been repaired. Minutes are on file. Posey Lake Improvement Board met May 7, and minutes are on file. The board is still waiting for the Schaffner family to answer an offer to create an easement through their property. An informational meeting will be held May 17 for possible development of a Devils and Round Lakes board. Planning Commission cancelled the regular meeting June 3 and scheduled a public hearing for June 10, 2008 for Gajda. A secretary must be elected for a term of one year. Transfer Station reports Modern Waste has installed their dumpsters. Revenues are down. Consumers Energy quote for wiring to the pole has jumped from $300 to $2640. Walker will investigate. Zoning enforcement reports 7 site reviews. Website reports 100 unique hits from April, with popular searches being related to taxes, schools, and assessment information. Announcements page is updated weekly. River Raisin Watershed Council met in April. The watershed is the size of Rhode Island and has 60 dams. The EPA is giving total maximum daily load for bacteria and negative pollutants along the waterways.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Motion by Wilson, support by McGrath to approve a line item transfer in Assessor's Dept. for a computer purchase. All aye, motion carried. Line item transfer is 101-257-970 in the amount of $2000.

Motion by Wilson, support by McGrath to allow the Posey Lake Homeowners Association to use the hall Friday, May 30, 2008. All aye, motion carried.

Motion by Wilson, support by McGrath to allow LPL and the Sheriff's Dept. to use the hall for a boater safety class Saturday, May 31, 2008 from 8 a.m.- 4 p.m.. All aye, motion carried.

Motion by McGrath, support by Willett to allow DuVall family to use the hall Saturday, June 21, 2008 from 12 p.m. - 6 p.m. for a graduation open house. All aye, motion carried.

Motion by McGrath, support by Willet to allow Moore family to use the hall Sunday, June 22, 2008 for a graduation open house. All aye, motion carried.

Motion by Wilson, support by McGrath to allow Gust family to use the hall Saturday, July 12, 2008 from noon - 6 p.m. for a family reunion. All aye, motion carried.

Motion by Wilson, support by McGrath to allow Lakes Preservation League to use the park Saturday, August 9, 2008. All aye, motion carried.

Motion by Wilson, support by McGrath to allow Devil's and Round Lakes Men's Club to use the park Saturday, June 21, 2008 for a car show. All aye, motion carried.

Citizen's comments were heard regarding non-conforming use issues.

Motion by McGrath, support by Wilson to adjourn at 8:05 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk


April 9, 2008

Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath, and Wilson. Motion by McGrath, support by Wilson to accept the minutes of the March 12, 2008 and March 27, 2008 meetings as mailed. All aye, motion carried. Motion by Willett, support by McGrath to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by Wilson to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Correspondence was read from the County Road Commission, and the county solid waste department. Tires and electronics collection will be held at the County Fairgrounds Saturday, April 26, 2008 from 10 am to 2 pm. There is a fee of $1.00 per tire.

COMMITTEE REPORTS

There were no appeals. Assessor reports Board of Review has adjourned and the final roll has been turned into the county. Building Inspector reports 13 inspections. Electrical Inspector reports 6 inspections. Fire Board reports Rollin Twp was charged with 17 calls for February. The fire board reports budget hearing was held, one truck engine will be repaired costing about 1/3 the cost of a replacement truck and will last about 15 years. Posey Lake Board did not have a meeting. An informational meeting will be held May 17 for possible development of a Devils and Round Lakes board. Planning Commission elected a new chairman, John Jenkins, and Vice Chair – George Hawkins for a period of one year. New secretary will be chosen next month. Zoning enforcement reports 4 site reviews. Website reports 839 new hits in March. Next goal is to clean up the downloadable forms.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Motion by McGrath, support by Wilson to accept the meeting dates as presented for the 2008-2009 fiscal year. All aye, motion carried.

Motion by McGrath, support by Gust to allow Reynolds to use the hall June 14, 2007 from noon – 6 pm for a wedding reception. All aye, motion carried.

Motion by Wilson, support by Gust to appoint Guy Wilson as transfer station attendant, effective May 1, 2008, to work 3 Saturdays per month. All aye, motion carried.

Motion by McGrath, support by Willett to accept Grubb’s bid for building new roads in the cemetery at a cost of $13,840. All aye, motion carried.

Motion by McGrath, support by Wilson to approve $50 for Lynn and Guy Wilson attend the River Raisin Watershed Council dinner and meeting. All aye, motion carried.

Motion by Wilson, support by McGrath to adjourn at 7:56 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk


March 12, 2008

Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath, and Wilson. Motion by McGrath, support by Wilson to accept the minutes of the February 13, 2008 meeting as mailed. All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Correspondence was read from Addison Community Hospital Authority regarding dissolving the authority.

COMMITTEE REPORTS

There was one appeal, denied as presented. Assessor reports Board of Review met this week and will reconvene in ten days. Building Inspector reports 18 inspections. Motion by Wilson, support by McGrath that any changes made after a site review or appeal will initiate a waiting period of up to ten days before a permit can be issued, allowing the changes or alterations to be approved by the Zoning officer and Board of Appeal Chairman. All aye, motion carried. Electrical Inspector reports 6 inspections. Fire Board reports Rollin Twp was charged with 10 calls for January. The fire board is looking into the purchase of electronic transmitters at a cost of $50,000. This will aid in keeping track of the firefighters during fires. Posey Lake Board will schedule a meeting with Schaffner family next month regarding a possible easement. A meeting for the weed control information for Devils Lake will be May 17, 2008 at Addison High School. Planning Commission postponed election of officers until next month. Transfer station reports revenue of $556. Electric pole has been set and electrical contractor will be contacted. New summer hours will be 9 am to 4 pm. Tire collection will be April 26 at the fairgrounds in Adrian. Zoning enforcement reports 1 site review. Website committee reports 125 visitors to the site during the month of February.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Budget hearing will be held on Thursday, March 27, 2008 at 7:00 pm. All aye, motion carried.

Motion by Wilson, support by McGrath to allow Thornton family to use the hall on Sunday, March 30, 1008. All aye, motion carried.

Motion by McGrath, support by Wilson to approve the line item transfers as presented. All aye, motion carried.

Line item transfers were:

101-265-9210 $335 and 101-371-9620 $750.

Motion by McGrath, support by Gust to adjourn at 7:55 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk


February 13, 2008

Supervisor Walker called the meeting to order at 7:00 pm. Members present were Supervisor Walker, Clerk Gust, Treasurer Willett, and Trustees McGrath, and Wilson. Motion by McGrath, support by Wilson to accept the minutes of the January 9, 2008 meeting as mailed. All aye, motion carried. Motion by McGrath, support by Wilson to accept the disbursements as presented. All aye, motion carried. Motion by Gust, support by McGrath to accept the Treasurer’s report as presented, subject to audit. All aye, motion carried. Correspondence was read from Comcast, and the DEQ.

COMMITTEE REPORTS

There were no appeals. Assessor reports roll is ready for Board of Review, and assessment increase notices will be going out in a couple of weeks. Building Inspector reports 20 inspections. Electrical Inspector reports 10 inspections, and 1 registration. Fire Board reports Rollin Twp contribution is down due to decreased calls. Rollin Township was charged with 12 calls for December. Posey Lake Board had no meeting. Planning Commission had no meeting. Transfer station has been slow due to weather, income $652. Website design committee reports the site is up and running. Thanks to Lynn Wilson for all her time and hard work. Website address is twp.rollin.mi.us.

OLD BUSINESS

Walker recommends Nancy Nichols to be appointed to the Planning Commission to fill the vacancy created when Miller resigned. Motion by McGrath, support by Gust to appoint Nancy Nichols to fill the vacancy on the planning commission. All aye, motion carried.

NEW BUSINESS

Two lawn bids were returned by the deadline. JP’s Lawn Care in the amount of $11,350 and Addison Lawn Care in the amount of $7095. Motion by Wilson, support by Gust to accept the bid from JP’s lawn care at a cost of $11,350. Wilson – yes, McGrath –yes, Willett – yes, Gust – yes, Walker – yes. Motion carried.

Bids for transfer station hauling were received from Liberty, Northwest, Allied, and Modern. Motion by Gust, support by Wilson to accept the bid from Modern Waste Systems for a period of 1 year. All aye, motion carried.

Motion by Wilson, support by McGrath to approve the land division for Adams, RLO-130-2800-00 as presented. Wilson – yes, Willett- yes, Gust – yes, McGrath- yes and Walker – yes. Motion carried.

Motion by Gust, support by Willett to adopt the poverty exemption rules as presented. All aye, motion carried.

Motion by Wilson, support by McGrath to allow the purchase of a laser printer for the clerks office at a cost $500.00. All aye, motion carried.

Motion by Wilson, support by McGrath to accept the fire budget as presented. All aye, motion carried.

Motion by McGrath, support by Wilson to approve the line item transfers as presented. All aye, motion carried.

Line item transfers are as follows:

101-247-7030 $100.00 101-247-8600 $ 30.00 101-253-8600 $200.00

101-262-7030 $800.00 101-262-8600 $110.00 101-262-9000 $ 25.00

101-265-7400 $100.00 101-265-8180 $300.00 101-265-8500 $1700.00

101-371-8600 $350.00

Motion by Willett, support by Wilson to allow the Gust Family to use the hall on February 24, March 8, and June 7, 2008 as requested. All aye, motion carried.

Citizen’s comments were heard regarding a thank you from the McClain family for the use of the hall.

Motion by McGrath, support by Wilson to adjourn at 7:50 pm. All aye, motion carried.

Sharon M. Gust

Rollin Township Clerk

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